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How to Add an Email Signature in Gmail – Step by Step Guide

Feb 26, 2020 | Google Workspace

Are you always typing the same information at the end of your emails? An email signature is simple to set up and can be very valuable between communications. Not to mention, less typing for you to keep adding at the end of your emails.

A well-formatted email signature gives your customers other ways they can reach you. Here are the steps to add an email signature in Gmail:

How to Add an Email Signature in your Gmail account:

  1. Log into your Gmail account
    • Go to mail.google.com to sign in
  2. Go to Settings
  3. Scroll down to “Signature” in the General tab.
  4. Add your business information
    • Phone
    • Website
    • Business Address
    • Business Logo
    • Other examples: Business hours
  5. Scroll to the bottom and click on “Save Changes”
  6. View your Signature by composing a new message


A More Detailed Explanation:


Step 1: Log into your Gmail account

In your web address bar, type in mail.google.com. You will be prompted to sign in if you’re not already.

Step 2: Go to Settings

Click on the settings icons and select “Settings”

Gmail setting icon location

Step 3: Scroll to Signature

In the general tab, scroll down till you see signature, By default, you will already be the general tab of your settings when you click on the settings icon from step 2.

Gmail signature editor

Step 4: Add Business Information

Your signature may vary depending on your business but we recommend you include your business phone, website, and logo. We provided a very simple signature that anyone can do with the tools that are available within the editor. We used the quote format to add a border on the left. To view other Gmail signature ideas you can check them out by clicking on the link below:

Signature Example:

Step 5: Save Changes

Scroll to the bottom of your settings and click on Save changes button in gmail settings.

Step 6: View your Signature

You can view your signature by clicking on  compose new email button in Gmail in the top left-hand corner.


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